Latin Seniors Club of Casey

1. About This Policy

This Privacy Policy explains how the Latin Seniors Club (the "Club") collects, protects, and uses your personal information. We are committed to protecting the privacy of our members in the City of Casey, in accordance with the Privacy Act 1988 (Cth) and Australian privacy principles.

2. What Information We Collect

We only collect information that is necessary for us to run our social club and ensure your safety. This includes:

  • Contact Details: Name, address, phone number, and language preferences.
  • Emergency Information: The name and number of your Next of Kin or emergency contact.
  • Health Information (Sensitive): Dietary requirements, allergies, or mobility needs (e.g., if you need a wheelchair accessible seat on a bus trip).
  • Visual Records: Photographs or videos taken during club activities.

3. How We Use Your Information

We use your information to:

  1. Run the Club: Organise events, lunches, and transport.
  2. Keep You Safe: Ensure we can care for you during an emergency or medical incident.
  3. Secure Funding: We may share anonymous statistics (e.g., "We have 50 members aged over 70") with the City of Casey or the Victorian Government to apply for grants and funding. We will never share your name or personal details with the government without your permission.

4. Photography and Images

We love to celebrate our community! We often take photos at our lunches, dances, and festivals to share on our website or newsletter.

  • Your Choice: If you do not want your photo taken or published, please let a Committee Member know. We will respect your privacy.
  • Social Media: Please be respectful when taking your own photos of other members and posting them online.

5. How We Store Your Information

  • Paper Records: Membership forms are kept in a secure folder by the Secretary/Committee.
  • Digital Records: Electronic lists are stored on password-protected computers.
  • Access: Only Committee Members who need the information (e.g., for organising a trip) have access to your details.

6. Access and Corrections

You have the right to see the information we hold about you. If your details change (e.g., new phone number or new medication needs), please tell us so we can update our records.

7. Contact Us

If you have a question or a complaint about privacy, please contact us.